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Oregon changed the iWire website and the rule about when you have to submit 1099s
W-2 iWire Filing with QuickBooks
“2013 was the first tax year where the Oregon Department of Revenue had the authority to assess
penalties for non-filing via the iWire system. The Department is not assessing penalties for 2013 data, because they want to make sure that all businesses are aware of the requirement going forward. For tax year 2014, the Department will begin assessing penalties for non-filers and late filers.” – Oregon Dept of Rev Rep
QuickBooks E-file your State W-2s from QuickBooks article
What you will need:
Any documents needed to check the W-2 information
Third party preparers: Your EIN and contact information
Employers contact information
In QuickBooks:
Employees > Payroll Tax Forms & W-2s > create State W-2 E-file
Continue > Continue >ChooseState(if necessary) > Get QuickBooks Data > OK
Review Data as needed.
In Excel:
Choose Start Interview from QuickBooks Payroll State W-2 toolbar > Check the box > Next > Choose File location > Save > Next > Review Company Information > Next > Enter Submitter Type information (contract bookkeepers – you are a 3rd party) > Enter submitter and Employer contact information > Next > Create W-2 file.
Print directions as needed > OK > Save workbook now? Yes > Choose location and save.
Take me to iWire (big blue button on right side) > File W2s and 1099s using iWire > Properly Formatted Text File > Enter Submitter’s contact information. Do not enter EIN dash > Follow prmpts to upload and EFW2 file > Browse to text (txt) file > Submit.
Print page with confirmation number.
Archive confirmation page, Excel file and txt file.
You will receive an email confirmation as well.
1099 –Wire Filing
Companies that generated ANY TYPE of 1099 must submit information to iWire. There is no longer a minimum threshold before you have to submit 1099s to iWire. QuickBooks does not support E-Filing of 1099s to States. You can add all your 1099 information into a pre-formatted spreadsheet located here. On the right side bar you will find:
What you will need:
Completed 1099 forms
Third party preparers: Your EIN and contact information
Payer’s BIN, EIN, and contact information
Take me to iWire (big blue button on right side) > File W2s and 1099s using iWire > Choose Manual Entry (or Spreadsheet from DOR Template) > Enter submitter’s contact information > Follow prompts to add all 1099 information manually or upload the excel document.
When you have entered all 1099 information, choose Review and Send your submission to the Oregon Department of Revenue > Review information – Compare Summary information with 1096 > Submit.
Print page with confirmation number.
Archive confirmation page.
You will receive an email confirmation as well.